As a paid member of Dreams Take Flight you’re invited to the Dreams Take Flight Canada (DTFC) AGM that will take place this year on September 3, 2020 via Google Meet, you can join the video meeting on your computer; meet.google.com/iyy-eawz-szgor you can call in using the call # and PIN; 1 613-916-1781 PIN: 631 003 464# (please note the revised time changes below)
The President of Dreams Take Flight Canada, Bev Watson, will cover the past year in review. She asks that you hold off any questions about future flights, Disney or aircraft until after the AGM closes. Bev will host a Town Hall after the AGM.
Special Meeting Info: During the AGM the President will be opening a Special Meeting, to adhere to protocol that is needed by the DTFC hired firm (IntegralOrg). They are currently helping clean up, organize and formalize our organization, with our bylaws, and Chapter Incorporations. There will be specific details of the requested changes to DTFC and your chapter in the upcoming days. This information will be followed with an electronic way to vote either in favour or against the changes. Voting will be available to all paid members of Dreams as of Dec 31, 2019 for the 2020 year and will be open from the date of delivery until 8am on Sept 3, 2020. This will give all members the opportunity to voice their rightful vote, even if they are unable to attend the DTFC AGM. The electronic vote will be email specific, as per membership information provided by your local Chapters Executive and will only be available to vote once per member. If you are a volunteer in more than one chapter, your ability to vote will still be limited to just one vote. Please, watch your email for that very important information that is coming soon.
Further to that, once IntegralOrg finishes the second phase of the Dreams reorganization proposal there will also be another Special Meeting called by our President, to also get the members approval of the changes being proposed – please expect this to take place later this fall. Note; in accordance to Corporations Canada, any changes to the structure of the organization needs the approval of 2/3’s of the Dreams Take Flight Members that choose to vote – all members will always have the opportunity to vote. Currently there has been a great deal of information given out to your local Chapter Executives and Chapter Directors, if you are looking for specifics, please consult with them, as they have been provided with details of the Phase 1&2 of the IntegralOrg DTFC proposals. By now all of your chapters have hosted your local chapter AGM’s and hopefully that information was shared with you, as the National President instructed all the local Chapter Presidents / Executive to do.
Additional AGM Info: We have recommended that if possible, and within your local health guidelines, that your chapter get together and does the call in a group setting in your Dreams office / home city – just somewhere with good internet. Please check with your local Chapter administration if details have been made for a group, social distancing meet. Also to eliminate the number of those on the conference (helping to eliminate excess noise and bandwidth) – we feel it might make it flow a bit better. As this is the first time DTFC has done an AGM on a large scale with hundreds of members, we anticipate there might be some issues, but we assure you we will do all we can as volunteers to help anyone who needs it.
If you are not that familiar with Google Meet, please take 10-15 mins at some time prior to the call and try it with your fellow chapter Exec or members. We also need to 100% ensure that you have your call on MUTE, unless you are speaking – Mute on the computer is at the bottom and on the phone it is *6
For more information on Google Meet, please do a quick search on the internet – there is lots of tutorials and information online, as well as system requirements and apps available.
Durning the AGM the only people that need to be speaking are the Chair, DTFC Executive, and any Committee Chairs – please remember, Bev really needs your help and support to please keep all your questions to the end. Questions about the Special Meeting info will also be taken prior to the meeting at any time via email, by our President at email@example.com If you have specific questions you would like to address, Bev will be happy to help in anyway possible. If Bev doesn’t have the answer to your question(s) she will do all she can to try and find the answers prior to the meeting.
Date of the AGM: Sept 3, 2020
Time of the AGM:
Bev has set aside 3 hours for the call, if we need that long. Attached is the agenda for the meetings as for past minutes, please ask your local chapter to supply them as they are located in the public BOX DTFC file.
If you have any other questions about the AGM, please email me at K.Chrystian@dreamstakeflight.ca. Thank you all for your cooperation.
National Director / Corporation Secretary, Dreams Take Flight Canada